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Privacy Policy.


Introduction

 

This Privacy Policy outlines Transforming.Legal® – validated medical information GmbH („we“, „our“ or „the Company“) practices with respect to the scope and purpose of the information collected and processed from users who access our website at www.transforming.legal („Site“), or otherwise share personal data with us (collectively: „Users“).

Personal data is all information that can be used to identify you personally and that can be traced back to you. This includes, for example, your name, address, email address, customer and user behaviour. With regard to the other terms, in particular the terms “processing” and “consent”, we refer to the legal data protection definitions according to the General Data Protection Regulation (hereinafter “GDPR”).

Responsible authority within the meaning of data protection laws, in particular the GDPR: Hessen Commissioner for Data Protection and Freedom of Information


I. Controller

 

The person responsible for data protection as the Controller in the meaning of the GDPR is:

Transforming.Legal GmbH
Fasanenweg 2
63225 Langen
Germany
Email: profvalmed@profvalmed.com

For questions and/or comments about our Privacy Policy, please contact us by using the aforementioned contact details.


II. General information about the scope of the data collection and processing

 

We process your personal data in connection with our website, content and services. Therefore, we collect two types of data and information from Users.

The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“Non-personal data”). We are not aware of the identity of a User from which the Non-personal data was collected. Non-personal data which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).

The second type of information personal data which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual.

Such information includes:

  • Device Information: We collect personal data from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information such as login data which relates to your activity through the Site.
  • Registration information: When you submit the contact form you will be asked to provide us certain details such as: full name; e-mail or physical address, and other information.
  • Input and Output information: We collect your interaction activities with our tool Prof. Valmed®, in particular your Input and Output.


III. Purpose for processing of personal data

 

Processing of your personal data is necessary for the performance of our contractual obligations towards you and providing you with our services, to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.

We may use the information for the following:

  • Providing, developing and improving our services;
  • Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
  • To communicate with you and to keep you informed of our latest updates and services;
  • To serve you advertisements when you use our Site (see more under „Advertisements“);
  • To market our websites and products (see more under „Marketing“);
  • Conducting statistical and analytical purposes, intended to improve the Site.

When you use the Site, you consent to the collection, storage, use, disclosure and other uses of your personal data as described in this Privacy Policy.

We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions. 


IV. Recipients of the personal data

 

In addition to the different uses listed above, we may transfer or disclose personal data to our subsidiaries, affiliated companies and subcontractors.

In addition to the purposes listed in this Privacy Policy, we may share personal data with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes:

  • Hosting and operating our Site;
  • Providing you with our services, including providing a personalized display of our Site;
  • Storing and processing such information on our behalf;
  • Serving you with advertisements and assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
  • Providing you with marketing offers and promotional materials related to our Site and services;
  • Performing research, technical diagnostics or analytics;

We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to:

(i) comply with any applicable law, regulation, legal process or governmental request;
(ii) enforce our policies (including our Agreement), including investigations of potential violations thereof;
(iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues;
(iv) to establish or exercise our rights to defend against legal claims;
(v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or
(vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.


V. Legal basis for processing of personal data

 

We process personal data of our Users solely insofar as this is necessary in order to provide a functional website, as well as our content and services. The processing of the User’s personal data is carried out in accordance with the provisions of the GDPR.

1. Consent

Art. 6 para. 1 lit. a GDPR serves as legal basis insofar as we seek the consent of the data subject for processing operations of personal data.

The processing of the personal data of our users is regularly only carried out after obtaining the consent of the user. An exception applies in cases in which it is not possible to obtain consent in advance for factual reasons and the processing of the data is authorized through statutory provisions.

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

 

2. Performance of a contract

Art. 6 para. 1 lit. b GDPR serves as legal basis for the processing of personal data, which is necessary for the performance of a contract to which the data subject is party. The same applies to the processing operations that are necessary in order to take steps prior to entering into a contract.

3. Compliance with a legal obligation

Art. 6 para. 1 lit. c GDPR serves as legal basis insofar as a processing of personal data is necessary for compliance with a legal obligation to which our company is subject. In the case that vital interests of the data subject or of another natural person necessitate the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as legal basis.

4. Legitimate interests

Art. 6 para. 1 lit. f GDPR serves as legal basis for the processing if the processing is necessary for the purpose of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject.


VI. Rights of the data subject

If your personal data are processed, you are a data subject within the meaning of the GDPR are are entitled to the following rights. To exercise your rights, you ca contact us or the protection officer using the contact details provided above.

You may request to:

  1. Receive confirmation as to whether or not personal data concerning you is being processed, and access your stored personal data, together with supplementary information (right of access).
  2. Receive a copy of personal data you directly volunteer to us in a structured, commonly used and machine-readable format (right to data portability).
  3. Request rectification of your personal data that is in our control (right to rectification).
  4. Request erasure of your personal data (right to erasure).
  5. Object to the processing of personal data by us (right to object).
  6. Request to restrict processing of your personal data by us (right to restriction of processing).
  7. Withdraw your declaration of consent under the data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
  8. Lodge a complaint with a supervisory authority.

If you wish to exercise any of the aforementioned rights, or receive more information, please contact: profvalmed@profvalmed.com


VII. Retention

 

We will retain your personal data for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations. 



VIII. Automated individual decision including profiling

 

We do not use solely automated decision-making in accordance with Art. 22 GDPR to provide our services. Should we use these procedures in individual cases, we will inform you separately about this and about your rights in this regard, insofar as this is required by law.


IX. Cookies

 

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.

A „cookie“ is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.

The Site uses the following types of cookies:

a. ’session cookies‘ which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;

b. ‚persistent cookies‘ which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;

c. ‚third party cookies‘ which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

Cookies do not contain any information that personally identifies you, but personal data that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We use a tool which is based on the Snowplow Analytics technology to collect information about your use of the Site. The tool collects information such as how often users access the Site, what pages they visit when they do so, etc. the tool does not collect any personal data and is only used by our Site hosting and operating service provider to improve their Site and services.

Use of script libraries (Google Web Fonts)

In order to present our contents correctly and graphically appealing across all browsers, we use script libraries and font libraries such as Google Web Fonts (https://www.google.com/webfonts) on this website. Google Web Fonts are transferred to your browser’s cache to avoid multiple loading. If your browser does not support Google Web Fonts or does not allow access, content will be displayed in a default font.

  • Calling script libraries or font libraries automatically triggers a connection to the library operator. In theory, it is possible – but currently also unclear whether and, if so, for what purposes – that operators of corresponding libraries collect data.
  • The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy.

Third party collection of information

Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.

This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy. 


IX. How do we safeguard your information?

 

We take great care in implementing and maintaining the security of the Site and your information. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.


X. Transfer of data outside the EEA 

 

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.


XI. Advertisements

 

We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser). 


XII. Marketing

We may use your personal data, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you.

Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists.

Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.


XIII. Corporate transaction

We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.


XIV. Minors

We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorization by a parent or legal guardian. We do not knowingly collect personal data from minors. If a parent or guardian becomes aware that his or her child has provided us with personal data without their consent, he or she should contact us at profvalmed@profvalmed.com


XV. Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the „Last modified“ section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.


How to contact us

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at profvalmed@profvalmed.com

Prof. Valmed® – validated medical information GmbH

Last Modified at January 1st, 2024

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